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PA and Team Secretary (One Year Maternity Cover Contract)

PA and Team Secretary (One Year Maternity Cover Contract)

Dove & Hawk

PA and Team Secretary (1 Year Maternity Contract) – Marylebone – £38,000 to £42,000 + Bonus

My client, a leading global Real Estate firm, are currently seeking an experienced PA and Team Secretary on a one-year maternity contract to support the European and Student Operational Capital Markets team. The role is based in their stunning offices in Marylebone.

You will be responsible for providing PA duties to the directors, organising extensive travel arrangements alongside supporting the wider team of around 8 people. This is an excellent opportunity to join a massively expanding division with the opportunity for progression within a globally prestigious firm.

In a fast paced and friendly team, you will have good business acumen, have a highly motivated mind-set with strong communication skills, be responsible in managing you own workload, acting with autonomy and using your own initiative.

Duties and Responsibilities:

  • PA duties to the Senior Directors of the European and Student team whilst supporting the wider team
  • Build an understanding of the nature of the division, get to know clients, and build relationships with them
  • Onboarding and induction of new starters
  • Meet and greet clients
  • Diary management and email management
  • Co-ordinating global travel arrangements and itineraries
  • Completion of detailed corporate expense claims and tracking receipts
  • Management of CRM database
  • Assisting with the management of the teams’ finances and billing sheet
  • Organise and prioritise workload and keep a level-headed approach in a busy working environment
  • Booking meeting rooms, arranging lunches, dinners events as required
  • Answering calls and acting as a gatekeeper
  • Maintaining and organising electronic files
  • Maintaining holiday and sickness records
  • Supporting EA to Head of Operational Capital Markets
  • Contribute to improving internal process to drive efficiencies and improve client service
  • Attend monthly finance meetings
  • Produce a weekly client meeting schedule

Skills and Experience Required:

  • Minimum of 4 years’ previous PA/EA experience
  • Experience with extensive organisation of travel arrangements would be advantageous
  • Good business acumen
  • Highly organised with strong attention to detail
  • Strong communication both verbal and written and confident in liaising at a senior level
  • Ability to quickly build rapport and deliver outstanding client service
  • Can do and solution driven attitude
  • Good teamwork skills
  • Enjoys working in a fast-paced team environment
  • Ability to multitask and work under pressure
  • An autonomous worker with strong follow-through skills
  • Intermediate Advanced Microsoft Office knowledge (Excel essential)
  • Familiarity with Concur is desirable

Salary: £38,000 to £42,000 Dependant on Experience + Discretionary Bonus
Hours: Monday to Friday 9am to 5:30pm (1 day working from home, 4 days in the office)

If you are a proactive individual who is keen to progress their career within a globally established brand please contact Megan on the Business Support team at Dove & Hawk Property Recruitment.

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Job Overview
Business Support, PA/EA
Offered Salary
£38000.00 - £42000.00 per annum

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