Office Administrator – Mayfair – £24,000 to £27,000

My client, a well-established and high end property and asset management firm, are currently seeking a highly motivated Office Administrator / Receptionist to join their growing team in Mayfair.

Fantastic opportunity to join an environment ensuring smooth functions across the business, providing front of house and administrative duties to a team of experts who have a passion for excellence delivering advice across every area of property including agency, rating, surveying.

Duties:

• Ensure Reception and Office presents well at all times liaise with florist, internal landscaping and cleaner
• Schedule and arrange resources and refreshments/catering for conferences, meetings, appointments, and travel plans
• Set up meeting room (2 boardrooms), and clearing meeting room after meetings ended
• Order food for office and keep fridge fully stocked with drinks etc.
• Post – Sort and distribute
• Liaison with contractors
• Liaison with our external IT company on issues
• Photocopier – arranging maintenance visits, replacing toner
• Mail – franking and posting mail, ensuring postage prices are up to date
• Arrange couriers, ensuring optimal prices are obtained
• Ordering stationery and ensuring optimum stock is kept
• Ensure travel is efficiently organised, and optimal prices are obtained
• Provide suggestions to improve and streamline team processes and procedures
• Using own initiative, undertake duties to ensure the smooth flow of work through the team
• Assist in organising the boardroom calendars

Experience Required:

• Some administrative or Front of House experience
• Experience in the property industry is highly desired but not essential
• Demonstrable technical competence in areas relevant to role
• Excellent IT skills (MS Word, Excel, PowerPoint, Outlook, Internet)
• Very well presented, articulate and excellent communication and literacy skills
• Ability to multi-task and prioritise
• Good command of written/verbal English

Hours: Office Based Monday to Friday 9am to 5.30pm

Benefits:

• 25 days holiday plus 8 bank holidays, increases one day after two years of service with a maximum of 30 days,
• Free breakfast and lunch provided in the office
• Pension Scheme
• Season Ticket Loan

Dove & Hawk Property Recruitment acts as an employment agency for permanent recruitment and employment business for the supply of permanent workers. By applying for this job you accept the T&C’s and Privacy Policy which can be found at doveandhawk.co.uk