Temporary Facilities Manager -£23 to £25 per hour – 3 to 6 Month Rolling Temporary Contract

My client are seeking an experienced Facilities Manager to deliver facilities management to existing and future instructions. The FM is responsible for the provision of hard & soft facilities management, statutory Health & Safety compliance and environmental compliance to our occupiers and visitors.

The inidividual will be involved in mananging a national portfolio of retail parks, offices, industrial estates and schemes. You will be responsible for delivering excellent customer service and ensuring standards of presentation and maintenance are delivered.

Flexible on location, can be based out of the City of London, travel will be required around the South of England around Bath, Bristol, Brighton, Reading etc. and expenses will be covered.

Key Responsibilities
Compliance

• Ensure compliance with all statutory and legal requirements.
• Always ensure the full set of risk assessments is held at each property and on Datastation, and action plans are implemented, diligently and competently.
• Maintain a compliance rating of 95%
• Complete monthly audits for each site and uploaded to the system in line with target date, 25th of each month

Operations

• Ensure high standards of cleaning, repair and presentation are achieved and maintained within property budgets
• In the event of an emergency, attend site and report in line with incident process
• Review service partner performance and deal with shortcomings in partnership
• Prepare and implement contingency plans to ensure adequate and suitable site attendance
• Establish and implement best practice, whilst ensuring safe working practices are always complied with
• Oversee the planned and preventative maintenance programme, developing an appropriate strategy for the property
• Where required, conduct and record vacant property inspections in line with insurance requirements
• Efficient and thorough handover of existing sites between RFMs as and when required
• It is expected that the majority of your week will be mobile completing proactive, planned and reactive site visits.

Occupier relationships

• Monitor activity and update Property Manager on new occupiers, space being vacated, building works
• In any dealings with occupiers, manage service satisfaction and
• Pass on residents’ enquiries to the Property Manager same day

ESG

• Record utility consumption and report as required
• Set and implement an appropriate environmental strategy for each property including energy management

Finance

• Prepare the first draft of the Service Charge budget for Management Surveyor 4 months in advance of year end (where applicable)
• Monitor Service Charge expenditure and ensure all Contract and Purchase orders are raised and managed as per process and policy

People

• Annual appraisals of all staff under your Line Management
• Attendance and team and occupier meetings as required
• Deliver ‘Toolbox Talks’ to onsite staff and notify onsite staff of new procedures and regulations

Skills, Knowledge and Experience

• IOSH and/or NEBOSH
• Experienced in preparing Service Charge budgets and managing expenditure across several sites
• Excellent organisation and time management
• Self-motivated and excellent interpersonal skills

Must haves

• IOSH (NEBOSH desirable)
• Fully IT literate
• Attendance at internal training courses is compulsory, as is the self- identification of training need
• Understanding of the section 20 consultation process
• Proven Residential Facilities Management experience – AIRPM or equivalent industry recognised qualification preferred

Working Hours: 9am to 5:30pm – 37.5 hours
Duration: 3 to 6 months rolling temporary contract
Start date: ASAP
Location: Flexible, South of England (Head office in City of London)

Dove & Hawk is acting as an Employment Business in relation to this vacancy.